Short Course on Storage – Covering The Basics

Importance of Archiving an Email Emails are a major form communication in business, they are now being used to store records of a company, due their increased use, they must be stored in the records of a company for the same period of time as written records, since critical information about a business can be found in emails, it is wise for a company to invest in an archiving system so as to secure and be stored with ease of access Message contents and attachments are extracted by email archiving systems from incoming and outgoing emails, a good archiving system is that that ensures that information remains in its original state, information is indexed and stored in read only format, more and more space is created in the email server, this is by storing emails in compressed formats, information to be presented in a court of law should be as complete as possible and stored in an original state A company can be claimed guilty of spoilage and thus face a hefty fine if it does not submit all its records as required in an original format, an archiving systems saves emails on an index manner which is organized which saves the time spent in the searching process thus emails are easily made accessible, archives store emails in an original form thus they cannot be tampered or spoiled easily
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Business email systems are repositories for industry knowledge, the information contained in the repository can be accessed easily when using an archiving system, in ordinary circumstances it would not be an easy task, an archive system sorts records, provides advanced message search and retrievals, an archive system can be managed as an in-house solution or as hosted solution with access of a third party
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An in-house archiving has the repository in a server than is within the office building, this is advantageous in that it offers greater control of data, it also boosts the integrity and maintains the confidentiality of information, even though the information is handled by internal staff of the company, there is an IT security systems team, a company has to buy an email archiving system as well as a server that will be hosting it, hosted solution has a software application located on the server of the companies email, it captures an email and transport it for archiving to a third party data warehouse In the modern business environment, email archiving is of great importance, it is vital for a business to store and record all communication that comes and goes out of the business, nowadays emails are an evidentiary proof in a law court, archiving systems stores emails in an orderly fashion that enables ease of access, this allows for searches and retrieval processes that are rapid, archiving systems have improved efficiency, financial gain and saving time